This version of our Privacy Policy will take effect on 19 November 2020
O.Vision is the trade name operated by O.Vision B.V. (the “O.Vision”), a legal entity duly incorporated and acting under the laws of the Netherlands. It provides (the “Services”) through an online software application and website operated by Company (the “App”).
This Privacy Policy is meant to help you understand how we use the information we collect to provide our Services on behalf of our clients and build trust in our system.
For information about how your specific data is being collected and used, please review the privacy policy of our client who is using our Services with you.
We may need to update this Privacy Policy from time to time, so we recommend you check back periodically If we make any substantial changes, we may notify you via email or by posting a notice on our website. Any information we collect is subject to the privacy policy in effect at the time it is collected. By continuing to access or use our Services after any changes come into effect, you are agreeing to the revised policy.
Users are individuals whose identities we verify or otherwise check on behalf of our clients. We collect users’ information from clients or directly from the users themselves. This information might include an image of the User, photos or a video of the User, and the biometric facial identifiers in those images. In some circumstances, we may also collect device identifiers and IP addresses to help us understand whether a device has previously been used in relation to suspected fraudulent activity and whether O.Vision is permitted to provide Services in the country in which the user is located. To further com-bat fraud, we also collect identity information that has been leaked or otherwise made available on the internet.
Users are individuals whose identities we verify or otherwise check on behalf of our clients. We collect users’ information from clients or directly from the users themselves. This information might include an image of the User, photos or a video of the User, and the biometric facial identifiers in those images. In some circumstances, we may also collect device identifiers and IP addresses to help us understand whether a device has previously been used in relation to suspected fraudulent activity and whether O.Vision is permitted to provide Identity Services in the country in which the user is located. To further combat fraud, we also collect identity information that has been leaked or otherwise made available on the internet.
To provide our Services, we need to collect certain information about our clients' users including personal data and, particularly, biometric information. “Biometric information” means any information, regardless of how it is captured, converted, stored, or shared, based on an individual’s biometric identifier used to identify an individual.
We collect users’ information from clients or directly from the users themselves. This information might include an image of the User, photos or a video of the User, and the biometric facial identifiers in those images.
O.Vision collects the following personal information from you:
The lawful basis for collecting your data in this way is:
(a) You provide your consent at the point of registration for us to do so and by accepting our Terms & Conditions.
(b)Processing your data in the way explained above is necessary for us to provide O.Vision's services to users.
(c) Some of that data is processed for the purposes of our legitimate interests.
Under no circumstances do we collect any personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs.
We also keep logs of how our clients, users, and data providers interact with our Services. This might include timestamps of when the information was submitted to O.Vision, and information about the device used to submit that information.
Sometimes, we receive information we don’t need to provide our Services. For example, instead of a picture of their face, a user might upload a completely unrelated image. When this happens, we seek to delete this data.
The purpose of collection of personal information is to provide our Services of biometric access control system.
Start point: You fill out registration information such as name, zones of permission, contact information (email or phone), and upload a photo or take a new photo (If a new picture will be taken). A video stream is sent to the software, and a photo is saved to the desktop software.
Mobile Registration: Your phone number is recorded in our cloud software for a specific enterprise and physical devices attached. The facial features and your name are sent to the device. Facial features are stored locally on the device for access control in the location that the person receives an invite for. This image will be processed locally on the device for the purpose of facial recognition.
Facial biometric comparison: When providing our Services, we will frequently extract and compare numerical biometric data from facial images to understand whether two faces are likely to be a match.
To do all of this, we closely examine the information contained in the images, including the machine readable data and the image metadata (such as the name of the camera model used to take the image). When you are recognized the information is sent to the desktop software. If you are banned a signal is sent from desktop software to the device to not allow entry. Information of an entry is duplicated to the cloud server.
O.Vision uses personal information to improve the quality of the services that we offer. Ways in which we may do this include by:
To further develop our Services, we train our computers to recognize specific patterns in information and make predictions about new sets of information based on those patterns. This is known as machine learning.
We will not share personal information about you with any third party unless we have your permission or under the following circumstances:
Any third party with whom our App shares user’s data will provide the same or equal protection of users’ data as stated in this Privacy Policy.
We are committed to protecting the security of your personal information. We use a variety of security technologies and procedures to protect your personal information from unauthorized access, use or disclosure, including implementation of such security measures as may be required by applicable law. However, no information system can be 100% secure, so we cannot guarantee the absolute security of your personal information. Moreover, we are not responsible for the security of information you transmit to the sites over networks that we do not control, including the Internet and wireless networks.
The safety and security of your personal information also depends on you. Where we have given you (or where you have chosen) a User ID and password to access the App, you are responsible for keeping those log-on credentials confidential and not revealing them to others.
Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. We will retain your personal data as follows:
In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:
If the User ceases to consent or affirmatively revokes consent for collection, use or disclosure of his or her user or device data, O.Vision (and any third party with whom O.Vision have contracted) shall promptly cease all such use.
Notwithstanding abovementioned provisions, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
The Services is not directed to minors and we do not knowingly collect personal information from them. Our Terms of Use state the Services can only be used by those who have reached the age of majority in the country (state or province) they reside.
If we learn that we have collected personal information of a minor then we will take steps to delete such information from our files as soon as possible.
You may have certain rights with respect to personal information about you that is collected through the App or when you contact us. The rights that apply to you will depend on the laws of your country of residence. We will facilitate your exercise of the rights that apply to you in accordance with applicable law. For more information about your rights, please contact us using the contact details at the end of this Privacy Policy.
We will respond to any requests from you to exercise your rights within the timeframes required by law. We may charge a fee to facilitate your request where permitted by law. To exercise any of your rights, please contact us using the contact details set out at the end of this Privacy Policy. We may take steps to verify your identity before taking action on a request. If you believe our processing of your personal information does not comply with data protection law, you can make a complaint to the supervisory authority in charge of overseeing compliance with data protection law in your jurisdiction. We would however appreciate the chance to address your concerns, so please feel free to contact us regarding any complaint you may have.
If you have questions about your rights, or would like to exercise your rights, you can submit a privacy information request via the following email: sales@ovision.co.uk
We automatically collect certain information using "cookies”. These are small files that your browser places on your computer. Most Internet browsers automatically accept cookies. You can instruct your browser, by editing its options, to stop accepting cookies or to prompt you before accepting a cookie from the websites you visit. If you do not allow cookies, however, some parts of the Services may be restricted.
We use cookies to:
We may use both session cookies and persistent cookies to:
Our App may contain links to other websites. Any information you provide on those sitesis provided directly to the owner of that site and you should therefore, read their own privacy policies.
This privacy policy is only applicable to our Services and App.
Please contact us if you have any questions about our Privacy Policy or information we hold about you at sales@ovision.co.uk
